Register as a private dental practice or private direct access practice

Do you need to register?

How to register

In order to apply to become registered with HIW you will need to submit a complete application. A complete application should consist of:

• Fully completed application form
• Statement of purpose
• Patient information leaflet
• 2 personal references in relation to the applying Registered Manager
• Copy of birth certificate in relation to the applying Registered Manager and Responsible Individual
• Evidence of professional qualifications in relation to the applying Registered Manager and Responsible Individual
• Enhanced DBS certificate, issued within the last three years and carried out for the purposes of dentistry in relation to the applying Registered Manager and Responsible Individual.  Information and guidance on DBS checks can be found here
• Last annual accounts, if any
• Index of policies and procedures
• A statement in relation to planning permission

We would prefer it if you submit an application electronically alternatively you can post a hard copy to our office at HIW, Rhydycar Business Park, Merthyr Tydfil, CF48 1UZ.  To submit the application electronically you will need access to our secure portal (Objective Connect), if you do not already have an Objective Connect account please email the Registration team at hiw.registration@gov.wales and we will set this up and send instructions for access 

We cannot process an application to register without all of the above being included.  If you submit an incomplete application it will not be processed.  If you have any difficulties with providing all of the above please contact us at hiw.registration@gov.wales to discuss. 

Following receipt of your application we will check that it is complete and assess the information provided.  We will contact you (usually by Objective Connect/email) to let you know we have done this and explain the next steps.

Full details of the assessment process and the information we will request can be found in the guidance.

Registration fees

No registration fees apply to private dental practice application.  We do however need to set up a Welsh Government finance account during the registration process so that invoices can be raised throughout your registration. A member of the Registration team will email you a form to complete in order to set up this account.

Annual fees

All registered private dental practices have to pay an annual fee to remain registered.  

The annual fee is £500 or £300 if the practice consists of no more than one dentist and that dentist provides private and NHS dental services.  

Your annual fee is due one month after the date of registration (pro rata for the remaining months of the financial year) and annually on 1 April thereafter. We will issue the relevant invoice by email and this will include instructions on making the payment.

The law

Private dental practices and private direct access practices must be registered with us before being able to provide any private dentistry in Wales as legally required by the Care Standards Act 2000

The Registration of Private Dentistry (Wales) Regulations 2017 set out the information and documentation that must be submitted with your application to register with HIW.

To grant your application to register with us we must be satisfied that you will comply with The Private Dentistry (Wales) Regulations 2017.

Have Your Say On Our Registration Process

We are currently looking at the way in which we manage our registration process to ensure that we are working in the smartest way possible.

Please have your say on the accessibility of our registration information, the clarity of the guidance provided, as well as the registration process itself.

Complete our short survey.